This mission-driven nonprofit organization seeking an experienced and detail-oriented Accounting Associate to support their daily financial, payroll, HR, and procurement operations. They are committed to improving the lives of our community through education, housing, and child care initiatives.

Position Overview

The Accounting Associate plays a vital role in supporting both financial and administrative functions across the organization. This position will handle a wide range of duties including accounts payable, payroll, benefits administration, procurement oversight, bank reconciliations, tax filings, and financial reporting. The ideal candidate will be comfortable working across departments and managing sensitive data with accuracy and discretion.

Key Responsibilities

Procurement and Vendor Relations

• Process and track purchase orders and requests for goods/services.

• Review and approve purchase requests for budget and compliance accuracy.

• Monitor procurement for discrepancies, maintain documentation, and ensure competitive bidding procedures.

Human Resources & Employee Relations

• Onboard new employees in the payroll system; manage updates to personnel records.

• Handle employee inquiries regarding payroll, benefits, and HR policies.

• Administer benefits enrollment/termination and ensure compliance with labor laws.

Payroll and Tax Management

• Oversee bi-weekly payroll processing, tax withholdings, garnishments, and benefit deductions.

• Submit payroll tax filings and prepare W-2s and 1099s.

• Manage employee IRA contributions and records in compliance with regulations.

Financial Operations and Reporting

• Process accounts payable, reconcile financial accounts monthly.

• Assist with budget development, financial forecasts, and annual audits.

• Prepare internal and external financial reports.

• Handle accounts payable for housing programs and invoice processing for childcare and tenants.

• Monitor and report on bingo inventory and real estate tax payments.

Qualifications

Education

• Bachelor’s degree in Accounting, Business Administration, Finance, or related field (required).

Experience

• 2–3 years of experience in accounting, financial management, HR/payroll administration, and procurement.

• Experience with federal grants and nonprofit financial reporting preferred.

Technical Skills

• Proficiency in QuickBooks (or similar accounting software), Microsoft Excel, and Google Workspace.

• Familiarity with grants management software and payroll systems.

Core Competencies

• Strong knowledge of GAAP, federal grant guidelines (OMB Uniform Guidance), and payroll/tax regulations.

• Excellent communication skills; ability to clearly convey financial data to non-financial stakeholders.

• High attention to detail, organizational skills, and analytical thinking.

• Ability to collaborate cross-functionally and handle confidential data responsibly.

Compensation and Benefits

Salary range: $47,000 - $52,000

Benefits include:

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement plan with employer match