Executive Assistant

Jackson, MS 39213

Post Date: 04/11/2018 Job ID: 239634 Industry: Office/Clerical City: Jackson Type: Temp To Full-Time

As an EXECUTIVE ASSISTANT in HR, you're at the heart of your team's business operations and the soul that keeps your team moving forward! This position provides high-level administrative support to the Vice President of Human Resources and the management staff by conducting research, preparing reports, handling information requests, and performing administrative support duties. This position will also assist the human resources staff as needed. They will act as a liaison with other departments and management staff, handling confidential information and explaining policies when necessary.The Executive Assistant must be able to deal effectively with a diverse group of people in a positive manner.

SALARY: $35K-41K

HOURS: Monday - Friday, 8 am - 5 pm

REQUIREMENTS:

  • Type reports, memos, letters and other documents for the Vice President, Human Resources. Proofread reports and correspondence for spelling, grammar and layout making appropriate changes. Responsible for accuracy and clarity of final copy . This correspondence may, and generally does, contain confidential information.

  • Provide administrative support assistance such as preparing correspondence, scheduling and coordinating staff meetings, assisting employees and outside contacts with questions, etc.

  • Answer phone calls and direct calls to appropriate parties or take messages.

  • Maintain the scheduled time off calendar for managers and keep the Vice President updated.

  • Compile and maintain confidential spreadsheets for Vice President.

  • Develop, maintain and update the filing system for the Vice president and the department. Retrieve information from files when needed.

  • Schedule and keep the Vice President, Human Resources informed of all upcoming meetings. Take meeting notes and distribute the meeting minutes to appropriate parties.

  • Maintain the Vice President s calendar by organizing and scheduling appointments.

  • Make all travel arrangements (i.e. hotel reservations, flights, car rentals, etc.) for the Vice President and other management staff reporting to the Vice President.

  • High School Diploma

  • Associates degree and 3 years of administrative support experience

  • Proficient typing skills (40+ wpm)

  • Proficient knowledge of Microsoft Office Excellent verbal and written communication skills

  • Strong organizational skills with the ability to prioritize work

  • Strong attention to detail and problem solving skills

  • This position requires the incumbent to handle and protect sensitive, confidential information on a daily basis.

  • Must be 18 years of age and able to pass a drug screen

BENEFITS: Client company pays 100% employee health insurance and offers a 401k retirement plan after probationary period.

If you review the job description and requirements above and your skills are a match, please click the APPLY ONLINE button below. Click the appropriate link as either a First Time Applicant or a Returning Applicant and follow the prompts. If asked, please select the JACKSON CLERICAL branch. If you have any questions, please contact our office at 601-353-4200.


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